Most meetings of public or government bodies follow prescribed rules. Often the words of the attendees are recorded verbatim, or only a summary of them is recorded, but the comments of all speakers are included. This is generally required in meetings of institutions that must legislate or administer a particular topic (parliaments, city councils), unlike other types of public meetings (schools, public companies), in which it is not strictly necessary to keep verbatim minutes of all the observations made.

Meetings of private organizations (sports clubs, companies, associations, neighborhood communities) also have a record in the form of minutes, which details the agreements adopted. In the case of large companies, minutes are usually kept of the general assemblies, the meetings of the board of directors and the meetings of the management committees"), if there are any.

Although the minutes models can be diverse, in general, the minutes begin with the name of the entity holding the meeting, specifying the place, the date, the list of people present, and the time at which the president opened the session, as in the following example.

The minutes then record what was actually said and agreed upon at the meeting, usually in the order in which it happened or in a more coherent order, regardless of whether the meeting followed (or ignored) the planned agenda. A less frequent format may record events in the order in which they appear on the agenda, regardless of the actual chronology.

Since the primary function of minutes is to record decisions made, all official decisions must be included. If a motion proposal or suggestion is formally expressed, whether it is successful or rejected, it must be collected. The vote count may also appear. The person proposing is usually indicated (Ms. Jiménez proposes...) but it is not necessary to include the name of the people who have seconded or rejected her proposal, it is sufficient to indicate the number of people who voted in favor, against or abstained, although requests from participants to include their name and the meaning of their vote can be accepted. If a decision must be made by roll call vote, then all individual votes are recorded next to your name. If this is carried out by general consent, without a formal vote, this fact can be recorded. The recounts may be omitted in many cases (for example, a minute may read "After voting, the Committee agreed..."), or generic indications may appear ("the proposal was approved unanimously"; "by a simple majority of those present it was decided...").

Sometimes certain aspects that occupy a significant fraction of the meeting are recorded in a very summary manner, for example, "the financial reports were presented and approved", or "the legal issue was discussed without reaching any agreement".

The minutes usually end with a note about the time at which the meeting adjourned.

Once the minutes have been prepared, a copy is sent to the people with the right to attend, who may show their disagreement with it. At the end of the meeting itself, or at the beginning of the next one, the minutes that serve as a review are read and a decision is made on their final approval. The minutes must bear at least the signature of the secretary and the person who called the meeting, sometimes those of all attendees.

If the members of the committee or group agree that the written minutes reflect what happened in the previous meeting, their approval is decided, and the fact of their approval is recorded in the minutes of the meeting in which it takes place, if 50 + 1% of those involved in the Assembly approve the minutes, it is considered approved. If there are important errors or omissions, then the following minutes must include the objections or clarifications of the previous minutes, which will never be redone, since that the Minutes are the faithful copy of what was discussed in the previous assembly or meeting, so THEIR APPROVAL OR REJECTION IS NOT LEGALLY NECESSARY, but rather that the following one include motions, possible forgetfulness, or intervention of any of the members of said table. However, minor changes can be made immediately, and the modified minutes can be approved "as amended" or, for example, "with the addition of the name Amanda Díaz to the list of attendees."

Most meetings of public or government bodies follow prescribed rules. Often the words of the attendees are recorded verbatim, or only a summary of them is recorded, but the comments of all speakers are included. This is generally required in meetings of institutions that must legislate or administer a particular topic (parliaments, city councils), unlike other types of public meetings (schools, public companies), in which it is not strictly necessary to keep verbatim minutes of all the observations made.

Meetings of private organizations (sports clubs, companies, associations, neighborhood communities) also have a record in the form of minutes, which details the agreements adopted. In the case of large companies, minutes are usually kept of the general assemblies, the meetings of the board of directors and the meetings of the management committees"), if there are any.

Although the minutes models can be diverse, in general, the minutes begin with the name of the entity holding the meeting, specifying the place, the date, the list of people present, and the time at which the president opened the session, as in the following example.

The minutes then record what was actually said and agreed upon at the meeting, usually in the order in which it happened or in a more coherent order, regardless of whether the meeting followed (or ignored) the planned agenda. A less frequent format may record events in the order in which they appear on the agenda, regardless of the actual chronology.

Since the primary function of minutes is to record decisions made, all official decisions must be included. If a motion proposal or suggestion is formally expressed, whether it is successful or rejected, it must be collected. The vote count may also appear. The person proposing is usually indicated (Ms. Jiménez proposes...) but it is not necessary to include the name of the people who have seconded or rejected her proposal, it is sufficient to indicate the number of people who voted in favor, against or abstained, although requests from participants to include their name and the meaning of their vote can be accepted. If a decision must be made by roll call vote, then all individual votes are recorded next to your name. If this is carried out by general consent, without a formal vote, this fact can be recorded. The recounts may be omitted in many cases (for example, a minute may read "After voting, the Committee agreed..."), or generic indications may appear ("the proposal was approved unanimously"; "by a simple majority of those present it was decided...").

Sometimes certain aspects that occupy a significant fraction of the meeting are recorded in a very summary manner, for example, "the financial reports were presented and approved", or "the legal issue was discussed without reaching any agreement".

The minutes usually end with a note about the time at which the meeting adjourned.

Once the minutes have been prepared, a copy is sent to the people with the right to attend, who may show their disagreement with it. At the end of the meeting itself, or at the beginning of the next one, the minutes that serve as a review are read and a decision is made on their final approval. The minutes must bear at least the signature of the secretary and the person who called the meeting, sometimes those of all attendees.

If the members of the committee or group agree that the written minutes reflect what happened in the previous meeting, their approval is decided, and the fact of their approval is recorded in the minutes of the meeting in which it takes place, if 50 + 1% of those involved in the Assembly approve the minutes, it is considered approved. If there are important errors or omissions, then the following minutes must include the objections or clarifications of the previous minutes, which will never be redone, since that the Minutes are the faithful copy of what was discussed in the previous assembly or meeting, so THEIR APPROVAL OR REJECTION IS NOT LEGALLY NECESSARY, but rather that the following one include motions, possible forgetfulness, or intervention of any of the members of said table. However, minor changes can be made immediately, and the modified minutes can be approved "as amended" or, for example, "with the addition of the name Amanda Díaz to the list of attendees."